Free Web Development Invoice Template
An invoice for freelance web developers and small agencies. Pre-filled with milestone, hourly, hosting and maintenance lines. Edit anything, add your logo, and download a PDF.
Web Development invoice (pre-filled, edit anything)
From (your business)
Your business details and currency are remembered in this browser for next time.
Bill to (client)
Invoice details
Line items
| Description | Qty / hrs | Rate | Amount |
|---|
Not sure? Look up your rate with the sales tax calculator.
To save a PDF, choose "Save as PDF" as the printer in the print window.
What to include on a web development invoice
- Project name and statement of work (SOW) reference
- Which milestone this invoice covers, and what's left
- Out-of-scope work billed hourly, with a short description
- Third-party costs like hosting, plugins or licenses, shown as pass-through
- Recurring maintenance or support plans
- Terms and a payment link
How web developers usually bill
Web projects are usually billed by milestone: a deposit to start, a payment when design or development is approved, and the final payment at launch. Work outside the agreed scope is billed hourly after the client approves it. Ongoing hosting, security updates and small changes fit well into a monthly care plan, which turns one-off projects into recurring revenue.
Frequently asked questions
How should web developers structure payments?
A common split is 40 to 50% upfront, 25 to 30% at a mid-project milestone, and the remainder at launch, with ongoing support on a monthly plan.
Should I mark up hosting and plugins?
Some developers bill third-party costs at cost and others add a small markup for managing them. Either way, be transparent and list them separately.
What if the client keeps adding features?
Point to the statement of work, quote the extra features separately, and invoice them as out-of-scope work once approved.