Free Contractor Invoice Template
An invoice built for general contractors, handymen and home-improvement trades. Pre-filled with labor, materials, permit and disposal lines so nothing gets left off the bill. Edit anything and download a PDF.
Contractor invoice (pre-filled, edit anything)
From (your business)
Your business details and currency are remembered in this browser for next time.
Bill to (client)
Invoice details
Line items
| Description | Qty / hrs | Rate | Amount |
|---|
Not sure? Look up your rate with the sales tax calculator.
To save a PDF, choose "Save as PDF" as the printer in the print window.
What to include on a contractor invoice
- Your business name, contractor license number (if your state requires one) and contact details
- The job site address, which may differ from the billing address
- Labor broken out from materials
- Permits, equipment rental and disposal as separate lines
- Deposits or progress payments already received
- Change orders, each referenced by date or number
- Warranty terms and lien waiver information if applicable
How contractors usually bill
Small jobs are often billed on completion with payment due on receipt. Larger projects usually use a deposit plus progress billing: an upfront deposit, payments at milestones such as rough-in or drywall, and a final payment at completion, sometimes with a retainage held back until final inspection. Some states cap residential deposits, so check your state's contractor rules. Sales tax on materials and labor varies widely by state; use the sales tax calculator and your state's guidance.
Frequently asked questions
Should contractors itemize materials?
Yes. Itemizing labor and materials separately builds trust, helps clients with insurance claims, and matters in states that tax materials and labor differently.
How much deposit should a contractor ask for?
Many contractors ask for 10 to 50% depending on the project and material costs, but several states limit deposits on residential work. Check your state's rules before setting your policy.
How do I bill for change orders?
Get each change approved in writing with a price, then list it on the invoice as its own line with the change order number and date.