Free Freelancer Invoice Template
A clean invoice for freelance writers, marketers, virtual assistants and other independent professionals. Pre-filled with hourly and project line items and Net 15 terms. Edit anything, add your logo, and download a PDF.
Freelancer invoice (pre-filled, edit anything)
From (your business)
Your business details and currency are remembered in this browser for next time.
Bill to (client)
Invoice details
Line items
| Description | Qty / hrs | Rate | Amount |
|---|
Not sure? Look up your rate with the sales tax calculator.
To save a PDF, choose "Save as PDF" as the printer in the print window.
What to include on a freelancer invoice
- Your full name or business name, and your email and phone
- Client company name and the person who approved the work
- A specific description of each deliverable, with dates or the period covered
- Hours and hourly rate, or a fixed project fee
- Payment terms and a due date, plus how to pay
- Your W-9 with the first invoice to a new US client
How freelancers usually bill
Most freelancers bill one of three ways: hourly for open-ended work, a fixed project fee for a defined deliverable, or a monthly retainer for ongoing work. Shorter terms like Net 15 suit independents because cash flow matters more when you're a team of one, and asking for a 25 to 50% deposit on larger projects is common. Not sure what to charge? Try the freelance hourly rate calculator.
Frequently asked questions
Do freelancers need to charge sales tax?
Usually not on most services, but it depends on your state and what you deliver. Some states tax certain digital products or services. Check your state's revenue department.
Should I invoice hourly or per project?
Invoice hourly when the scope is uncertain, and per project when the deliverables are clear. Many freelancers estimate hours, then quote a project price.
Will I get a 1099 from my client?
For 2026 payments, a client must send you Form 1099-NEC if they paid you $2,000 or more during the year. You owe tax on all your freelance income whether or not you receive one.