Free Photography Invoice Template
An invoice for wedding, portrait, product and event photographers. Pre-filled with session, editing, print and licensing lines. Edit anything, add your logo, and download a PDF.
Photography invoice (pre-filled, edit anything)
From (your business)
Your business details and currency are remembered in this browser for next time.
Bill to (client)
Invoice details
Line items
| Description | Qty / hrs | Rate | Amount |
|---|
Not sure? Look up your rate with the sales tax calculator.
To save a PDF, choose "Save as PDF" as the printer in the print window.
What to include on a photography invoice
- Shoot date, location and type of session
- Session or coverage fee and hours
- Editing, number of final images and delivery method
- Prints or albums as separate products
- Usage license terms for commercial clients (where, how long)
- Retainer already paid and balance due
How photographers usually bill
Most photographers take a non-refundable retainer to book the date, often 25 to 50%, with the balance due before or on the shoot day for weddings and events. Commercial work is often billed after delivery on Net 15 or Net 30, with a separate fee for the usage license that defines where and how long the client can use the images. Physical prints and albums may be subject to sales tax in your state.
Frequently asked questions
Do photographers charge sales tax?
It depends on the state. Many states tax prints, albums and other physical products, and some tax photography services or digital images too. Check your state revenue department.
Should I charge for usage rights separately?
For commercial clients, yes. Licensing fees reflect how widely the images will be used, and listing them separately makes the value clear.
When should the balance be due for a wedding?
Many wedding photographers require the full balance one to four weeks before the wedding, so payment isn't an issue on the day.